Club Policy

Extended Trips – Policies and Procedures

Important information, please read before booking a trip.

Submission of Applications:
An extended trip application requires the following four components in order to be considered complete:

1. Completed application form specific to the trip completed & submitted on-line.
2. Cheques dated as indicated in specific trip write-up for deposit, balance and applicable insurance, mailed directly to the club within 14 days.
3. Online membership application completed and payment made through Paypal.
4. “Member in Good Standing” … no outstanding fines (including from previous years).

Your “application” simply holds your place in line.  Your application is not complete unless all elements outlined above are met.

We trust that our members act in good faith and when applying for a trip, they have every intention of completing application and attending.  To ensure fairness among all applying for spots on our extended trips, a $100 non-refundable administration fee will be charged to any member who applies but does not complete the remaining steps listed above OR cancels after completing registration.  This fee must be paid to keep membership in good standing.

All completed application payments must be mailed to:

Cedar Springs Ski Club Inc.
Brant Plaza Postal Outlet
P.O. Box 85447
Burlington, Ontario L7R 4K5

We are unable to accept applications via courier, fax or e-mail at anytime.

Cedar Springs Ski Club Inc. may reject and return any application that is considered incomplete.  The Club processes over 300 extended trip applications every ski season – please help us by carefully reviewing above & submitting your extended trip payments as outlined above.

We do our best to accommodate everyone.  However, there are a limited number of spaces available for each trip.   All extended trips have a contracted, fixed number of spaces.  We process applications on a first come, first served basis.  The popularity of our extended trips requires us to adhere to these policies in order that each member has an equal opportunity to sign up for extended trips.

When the Trip is Sold Out:
If we receive your application and the trip you are applying for is full, we will place you on our waiting list and notify you of such. If you wish to remain on the waiting list, you must complete the application by sending in the appropriate cheques within 14 days, to maintain your “place in line”. Your cheque(s) will not be cashed until space becomes available on your requested trip & you confirm that you are still interested. If space becomes available before the trip closing date, the people on the waiting list will be contacted in order. If you are contacted, you will be given a fixed amount of time to confirm your attendance on the trip and confirm that your cheque(s) may be cashed. If you do not confirm within the required time, the available space will be offered to the next person on the waiting list.

All extended trip participants must be members of Cedar Springs Ski Club Inc. Individuals 18 years of age and under must be accompanied by an adult member (19 years of age or over).

Trip Cancellation:
Trips organized by the club alone: If you cancel your trip after your registration has been completed & accepted, you will be charged a $100 administration fee.

If you cancel after the Balance Due Date, the club will attempt to fill your space on the trip.  If successful, your payment less the $100 administration fee will be returned upon completion of the trip reconciliation.  If the club is unable to fill your space, you will still be responsible for costs incurred on your behalf (your share of the room cost, bus seat cost, etc.).  There is a possibility of a minimal refund for lift tickets that were not already purchased or a separate meal that was included in the price however no payments will be made until after the trip & reconciliation completed.

Trips organized by a 3rd party (all trips with air travel):  For trips organized by outside agents, cancellations are subject to their terms and conditions in addition to a $100 administration fee, payable to the club. Insurance premiums (if purchased) are non-refundable, even if your trip is resold.

If your spot can be resold, you will be charged the $100 administrative fee plus all additional cancellation and change fees incurred by the Club on your behalf including charges and penalties from travel agent(s) where applicable.  These amounts will be deducted from any monies refunded.

Trip Insurance:
Trip cancellation insurance is available to all members for trips organized through a travel agent.  This optional insurance is provided by a national insurance carrier.  If a member has chosen to purchase trip interruption and cancellation insurance, it is the member’s responsibility to be aware of the policy details and how it may or may not apply to their circumstance.  Insurance brochures will be available on-line.

For all inquires about the contents and application of the policy, please contact the insurance carrier directly.

Trip cancellation insurance is not available in the case where the Club organizes a trip directly.

Airline travel & ticketing:
For all trips by air it is the member’s responsibility to complete all trip application forms with the correct name as identified on the member’s passport; this is the name in which airline tickets will be issued.  Airline regulations stipulate that the name on the airline ticket must match the name on the passport.  Any changes/corrections to your ticket will result in a change fee as imposed by the airline. Charges vary by airline $200+.

Passports Requirements:
Travel by any means into the USA and Europe requires a valid PASSPORT.  The European Union countries require Canadian citizens to have a minimum 6 months validity on their passport to enter.  Cedar Springs Ski Club Inc. assumes no responsibility and no liability for anyone who, for any reason, is denied entry at the border or in the case of air travel is denied boarding privileges.
Click here for more information on documentation requirements for U.S. border crossings.

Customizing Your Trip:
Please remember that Cedar Springs Ski Club Inc. is not a travel agent or a travel broker. Where possible, if you are considering deviating from the Club itinerary we will do our best to help you make arrangements outside of the club trip.  However, there are limits in what we can do and we can make no guarantees that we can provide what you are requesting.  Deviation fees and penalties for itinerary changes will apply and will vary depending on the nature of your request and the trip.

Photos:
Please respect your fellow members wish for privacy and refrain from taking their pictures without their consent.

One Last Thing:
Please be sure that you read, understand and agree to the above policies and procedures before booking an extended trip.
Have a wonderful time and we look forward to seeing you on the slopes.

Day Trips – Policies and Procedures

Know before you book:

• Cedar Springs Ski Club Inc. reserves the right to cancel any trip or change the destination of any trip due to poor weather conditions or lack of bookings.
• Individuals 18 years of age and under must be accompanied by an adult member (19 years of age or over).
• Guests must be accompanied by an adult member.
• If you and or your guest cancel after the booking deadline or are a no show you will be responsible for the cost of the bus seat and lift ticket if purchased by the club prior to departure i.e. Cabin Fever Ellicottville for yourself and you guest(s).
• Photos – Please respect your fellow members and guests wish for privacy and refrain from taking their pictures without their consent.

How to Book:

The booking deadline is Wednesday 9:00 P.M. for all Saturday and Sunday day trips. For mid-week day trips the booking deadlines are noted in the schedule. Please note when you call you can only book for those trips listed on the answering machine at that time. Members can book for themselves and as many guests as they wish to bring along.

To book a trip call the Club line 905-332-4320, listen carefully to the message for trip details including bus and lift ticket costs, then leave a message with the following information:

1. Your name and age if applicable for discounts.
2. Your membership number (found on your membership card).
3. The destination and date of the trip you wish to go on.
4. Names of guests you wish to bring with you and their ages
5. Any questions or information you are looking for.

Spaces for trips are limited and are issued first come, first served basis.

Burlington Departure Time:

Buses depart from and return to the Park ‘n’ Ride carpool lot, North Service Road at Guelph Line, Burlington. Buses depart promptly at 7:00 A.M except as noted on our schedule, so arrive early enough to give yourself time to park, stow your gear and get seated on the bus. When more than 1 bus, please check with a bus captain for your bus assignment. Please note on weekdays the parking lot can get very congested, arrive extra early to get yourself a parking spot and carpool where possible.

Return Departure Time:

Buses depart the resorts for the return trip to Burlington at 5:00 P.M. sharp except as noted in the schedule. You must return on the same bus as you departed on and occupy the same seat on the bus for the return trip. No exceptions please.

On the bus:

Please have your Passport/travel insurance documentation on your person, not under the bus with your skis and bags as you will need then when crossing the border.
Ski and snowboarding boots in bags may be taken inside the bus if they will fit under your seat.  All oversize bags and boots not in bags must be stored under the bus with the skis and boards.

Costs:

Bus prices for for as little as $20 per adult & $10 per child/youth for members and $35 per adult guest & $20 per child/youth guest. On guest appreciation day guests pay the same bus price as members.
Lift ticket prices and discounts vary from resort to resort. Prices will be mentioned on the answering machine when you call to book.
All prices are in Canadian dollars paid in cash on the bus. Exact change would be appreciated.

What to bring on a day trip:

TRIPS to the U.S.A. Bring Your Passport:

Please remember on all cross-border trips to the U.S.A., you need a valid PASSPORT (recommended), Enhanced Drivers License or NEXUS Card. Your regular driver’s license is not deemed suitable identification.

What You Can’t Bring Across the Border:

The following are restricted items that may NOT be taken into the U.S.A. because they may carry animal and plant pests and diseases: meat, fruit, vegetables, plants, soil and products made from animal or plant materials. Please be aware that these items may be confiscated by the U.S. Customs and Border Protection upon your entry into the U.S.A.

One Last Thing:

Please be sure that you read, understand and agree to the above policies and procedures before booking a day trip.

Other Important Information

• Requirements for U.S. border crossings.